Word broke this week that Petrojam was asked to submit the workscope/terms of reference for the forensic audit to be carried out into oil losses at the entity.
First I must say the audit needs to be more extensive and must cover more that just “oil” losses and as such I am recommending it be expanded .
With said let me now focus on the main for this piece, which is the fact that Petrojam has been asked to participate in the process required to get the audit completed.
I hear it being said that one cannot ask the management of the entity being audited to help draft the terms of reference(TOR) for the audit, and I am like, whats wrong with our people.
If I run an organization and I have detected “issues”why on earth would I outsource the development of the terms of reference to guide that audit to a consultant. Note I am not suggesting that my internal auditors do the actual audit, what I am saying it would seem nonsensical to me , to remove myself from the process of developing the terms of reference of said audit.
Let’s say for a minute that I am decided to ask a consultant to develop the terms of reference for the company, would I not be expected to review what they have done and make changes to ensure the audit captures the areas of concerns that I may have as a senior manager.
How could I simply allow them to determine the TOR then proceed to put this to tender, issue a contract and then get stuck with a report that may not fully address the areas for which I may have concerns.
To say to me that Petrojam and the BOD should have nothing to do with the work scope/terms of reference and the contract, and that should be outsourced to some outside experts, is simply ludicrous at best.
If that were to the the case and the audit then fails to address the areas that we the public are interested in we would hear
” How could the management have not been involved in the development of the TOR, they are irresponsible and has once again allowed tax payers monies to be spent without the public getting value for money”.
The management of Petrojam as well as the BOD must be involved in the development of the TOR , otherwise the process is likely to fall well short of what is expected.
I am not sure which consultant would be better at understanding an organisation that the people who are a part of the organization.
Sure you can have consultants assist in the process but surely you cannot exclude the management team.
Bless
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